Post-Acceptance Guidelines

Authors should follow these guidelines when preparing final versions of manuscripts for publication in the Journal of Agricultural Education (JAE). To streamline the copyediting process, ensure timely publication, and keep the publication period as concise as possible, authors are encouraged to make the necessary revisions and resubmit their manuscript promptly. A prompt response will contribute to maintaining an efficient publication process. Manuscripts in the "Approved" or "Proof Review" statuses for longer than one month with no response may regrettably be moved to "Decline" status.

JAE Formatting Guidelines

Ensure the document adheres to all formatting requirements as stated in the formatting guidelines.

Editing Specifications:

  1. All authors are to use the JAE Final Manuscript Template when preparing the final version. In addition to formatting guidance, this document has details on essential steps for authors at this stage:
    1. Add the required Acknowledgments section, just before the References section.
      1. Publishing Ethics and Compliance Statement
      2. Artificial Intelligence Statement
      3. Funding Statement
      4. Data Availability Statement
    2. Enter author names, in order, at the top of the first page.
    3. Enter author information in the footnotes section (not the footer) at the bottom of the page.
      1. Format for author information: [Name], [Rank/Position], [Department/Unit], [University/Institution], [email], [ORCID#]
        1. Enter email as a hyperlink.
        2. Enter ORCID# as a hyperlink. Display only the number.
    4. Indicate the corresponding author with a "*" after their name in the footnote.
  2. Changes recommended by reviewers should be addressed. Include a cover letter to the editors that explains the changes you have made. If you disagree with a recommended change, consult the editor to determine if a change is needed. Name the file using the manuscript number and the words "Response to Reviewer Comments" (e.g., 1234_Response to Reviewer Comments.docx).
  3. Double-check that the citations in the text match those in the reference list and that no extraneous references not cited in the text are listed. Ensure that DOIs are listed as active hyperlinks.
  4. The information identifying the author, state, and/or university removed for the manuscript's anonymous review must be entered (i.e., unblind the manuscript).

Submitting: 

Select the provided link in the email from the Editor, or log in and access the relevant manuscript from the dashboard.

  1. Select the “About” link in the upper bar of the JAE webpage.
  2. Select “Submissions.”
  3. Select the “view your pending submissions” button.
  4. Select the relevant manuscript.

Steps:

  1. Review all information for the manuscript in the “Publication” tab at the top of the page. This information will be included in the published version of the manuscript as entered here.
    1. Title & Abstract subtab:
      1. Prefix: If your title begins with A, An, or The, ensure it is entered here.
      2. Title: Ensure the title matches what is on the manuscript. Ensure it is in title case (major words capitalized), excluding a prefix (A, An, The) as noted above.
      3. Abstract: Ensure the abstract is correct and does not contain “blinded” information - not in italics.
      4. Select the “Save” button.
    2. Contributors subtab:
      1. Select the arrow next to each contributor’s name.
      2. Select “edit.”
      3. Please ensure each contributor’s name is listed exactly as they wish it to appear in any publications.
        1. Given Name: Also known as your first name. (e.g., Brian). If you would like your middle name or middle initial to appear in publications, please include it in this textbox (e.g., Brian E.).
        2. Family Name: This is typically your last name (e.g., Myers)
        3. Preferred Public Name: Please leave this section blank, as the publication system (PKP) does not use it when generating citations. Use the textboxes above to enter your name as you wish it to appear.
      4. Contact: Ensure the correct email address is listed.
      5. Country: Ensure the correct country is listed.
      6. User Details:
        1. Homepage URL: Leave blank
        2. ORCID iD: Each author will receive an email to register/connect their ORCID iD to the article.
      7. Affiliation: Ensure the affiliation is correct (university/institution)
      8. Bio Statement: Leave blank
      9. Contributor’s role:
        1. Ensure “Author” is selected.
        2. Ensure the box is checked if the author is the principal contact for editorial correspondence.
        3. Ensure the box is checked for all authors to include this contributor/author in the browse list.
      10. ORCID: If the author’s ORCID is not listed above, select the box to “Send email to request ORCID authorization from contributor.” Each author will receive an email to register/connect their ORCID iD to the article. We request that all authors connect their ORCID iD.
      11. Select the “Save” button.
    3. Metadata subtab:
      1. Review keywords. Please ensure each word is capitalized and click Enter after each keyword.
      2. Ensure supporting agencies are listed, if relevant. If more than one, separate these acknowledgments by clicking Enter after each.
      3. Select the “Save” button.
    4. References subtab:
      1. Ensure this textbox contains all references from the final version of the manuscript.
      2. Select the “Save” button.
  2. The final manuscript should be saved as a Microsoft Word file. Name the file using the manuscript number and the word “Final” (e.g., 1234_Final.docx).
  3. All authors must sign the Journal of Agricultural Education Publication Agreement.
    1. Author Publication Agreement Form (MS Word)
    2. Author Publication Agreement Form (PDF fillable form)
    3. Multiple forms are permitted if needed; however, please combine multiple pages into a single PDF document.
    4. Name the file using the manuscript number and the words “Publication Agreement” (e.g., 1234_Publication Agreement.pdf).

After completing the review and the steps listed above, submit the final documents in the "Copyediting Discussions" section under the "Copyediting" tab, following these steps:

  1. Select "Add discussion."
  2. In the list of participants, select your name, the Copyeditor, and the Publication Editor.
  3. In the subject textbox, enter "XXXX_Final." (The XXXX is the manuscript number.)
  4. In the "Message" textbox, enter any information you would like to share with the editors.
  5. Select "Upload File" in the "Attached Files" section.
  6. Follow the instructions in the "Upload a Discussion File" dialog box that will appear. Submit all documents.
  7. Select "OK" at the bottom of the page.

For any questions or assistance, please contact the Publication Editor. The editorial team is dedicated to supporting authors and ensuring a smooth publication process. The editorial team looks forward to a timely response and the successful publication of the manuscript.