Post-Acceptance Guidelines

Authors should follow these guidelines when preparing final versions of manuscripts for publication in the Journal of Agricultural Education (JAE). To streamline the copyediting process, ensure timely publication, and keep the publication period as concise as possible, authors are encouraged to make the necessary revisions and resubmit their manuscript promptly. A prompt response will contribute to maintaining an efficient publication process. Manuscripts in the "Approved" or "Proof Review" statuses for longer than one month with no response may regrettably be moved to "Decline" status.

JAE Formatting Guidelines

Ensure the document adheres to all formatting requirements as stated in the formatting guidelines.

Editing Specifications:

  1. Changes recommended by reviewers should be addressed. Include a cover letter to the editors that explains the changes you have made. If you disagree with a recommended change, consult the editor to determine if a change is needed. Name the file using the manuscript number and the words "Response to Reviewer Comments" (e.g., 1234_Response to Reviewer Comments.docx).
  2. Double-check that the citations in the text match those in the reference list and that no extraneous references not cited in the text are listed. Ensure that DOIs are listed as active hyperlinks.
  3. The information identifying the author, state, and/or university removed for the manuscript's anonymous review must be entered (i.e., unblind the manuscript).
  4. All authors are requested to use the JAE Final Manuscript Template when preparing the final version. In addition to formatting guidance, this document has details on essential steps for authors at this stage:
    1. Add the required Acknowledgments section, just before the References section.
      1. Publishing Ethics and Compliance Statement
      2. Artificial Intelligence Statement
      3. Funding Statement
      4. Data Availability Statement
    2. Enter author names, in order, at the top of the first page.
    3. Enter author information in the footnotes section (not the footer) at the bottom of the page.
      1. Format for author information: [Name], [Rank/Position], [Department/Unit], [University/Institution], [email], [ORCID#]
        1. Enter email as a hyperlink
        2. Enter ORCID# as a hyperlink
    4. Indicate the corresponding author with a "*" after their name in the footnote.

Submitting: 

  1. Review all information for the manuscript in the "Publication" Tab. This information will be included in the published version of the manuscript as entered here.
    1. Title and Abstract
      1. Prefix: If your title begins with A, An, or The, enter it here.
      2. Title: The title must match what is on the manuscript. Enter in title case (major words capitalized), excluding a prefix (A, An, The) as noted above.
    2. Ensure the abstract is correct and does not contain "blinded" information - not in italics.
    3. Review the "Contributors" section to ensure correct author information and order.
      1. Select the arrow next to each contributor's name.
      2. Select "edit."
      3. Please enter each contributor's name exactly as they wish it to appear in any publications. The information used in the "How to Cite" textbox on an article's webpage is pulled exclusively from the "Given Name" and "Family Name" fields.
        1. Given Name: This is also known as your first name. (e.g., Brian). If you would like your middle name or middle initial to appear in publications, please include it in this textbox (e.g., Brian E.).
        2. Family Name: This is typically your last name (e.g., Myers)
        3. Preferred Public Name: Please leave this section blank, as the publication system (PKP) does not use it when generating citations. Use the textboxes above to enter your name as you wish it to appear.
        4. Contact: Ensure the correct email address is listed.
        5. Country: Ensure the correct country is listed.
        6. User Details:
          1. Homepage URL: Leave blank
          2. ORCID iD: Each author will receive an email to register/connect their ORCID iD to the article. We request that all authors connect their ORCID iD.
        7. Affiliation: Ensure the affiliation is correct (university/institution)
        8. Bio Statement: Leave blank
        9. Check the box if the author is the principal contact for editorial correspondence.
        10. Check the box to include this contributor/author in the browse list. (should be selected for all authors)
        11. ORCID: Select the box to “Send email to request ORCID authorization from contributor.” Each author will receive an email to register/connect their ORCID iD to the article. We request that all authors connect their ORCID iD.
        12. Select the “Save” button.
    4. Review Metadata to ensure keywords are correct and to report any supporting agencies.
      1. Enter “Keywords”. Please ensure to click Enter after each keyword.
      2. Add Supporting Agencies if relevant. If more than one, separate these acknowledgments by clicking Enter after each.
      3. Select the “Save” button.
    5. Ensure the "References" section contains all references from the final version of the manuscript.
      1. Select the “Save” button.
  2. The final manuscript should be saved as a Microsoft Word file. Name the file using the manuscript number and the word "Final" (e.g., 1234_Final.docx).
  3. All authors must sign the Journal of Agricultural Education Publication Agreement.
    1. Multiple forms are permitted if needed; however, please combine multiple pages into a single PDF document.
    2. Name the file using the manuscript number and the words "Publication Agreement" (e.g., 1234_Publication Agreement.pdf).
      1. Author Publication Agreement Form (MS Word)
      2. Author Publication Agreement Form (PDF fillable form)

After completing the review and the steps listed above, submit the final documents in the "Copyediting Discussions" section under the "Copyediting" tab, following these steps:

  1. Select "Add discussion."
  2. In the list of participants, select your name, the Copyeditor, and the Publication Editor.
  3. In the subject textbox, enter "XXXX_Final." (The XXXX is the manuscript number.)
  4. In the "Message" textbox, enter any information you would like to share with the editors.
  5. Select "Upload File" in the "Attached Files" section.
  6. Follow the instructions in the "Upload a Discussion File" dialog box that will appear. Submit all documents.
  7. Select "OK" at the bottom of the page.

For any questions or assistance, please contact the Publication Editor. The editorial team is dedicated to supporting authors and ensuring a smooth publication process. The editorial team looks forward to a timely response and the successful publication of the manuscript.